Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (Aligned with Sales Team Schedules)

About the Role

At Pavago , one of our clients is hiring a highly organized and proactive Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.

This is not a direct selling role .

Instead, you’ll help the sales team stay organized, keep pipeline data accurate, coordinate communication, and ensure deals continue moving forward without operational gaps.

You’ll support:

• CRM management
• Calendar & meeting coordination
• Sales follow-ups
• Proposal preparation
• Pipeline reporting
• Cross-functional coordination
• Day-to-day sales operations

If you’re detail-oriented, proactive, and enjoy keeping systems and people organized, this role is a strong fit.

What You’ll Own

CRM Management & Sales Operations

Maintain clean and accurate records across CRM platforms such as:

• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive

You’ll:

• Update leads, contacts, and opportunities
• Maintain accurate pipeline stages
• Log activities and notes
• Remove duplicate records
• Identify and correct missing information
• Maintain strong CRM hygiene
• Ensure sales leadership has reliable pipeline visibility

Scheduling & Sales Coordination

Coordinate sales meetings efficiently across multiple calendars and time zones.

Schedule:

• Sales calls
• Product demos
• Follow-up meetings
• Client meetings
• Internal preparation sessions

Use tools such as:

• Google Calendar
• Outlook
• Calendly

Ensure sales representatives have the right meeting context, materials, and information before calls.

Proposal & Sales Document Support

Prepare polished client-facing sales materials, including:

• Proposals
• Quotes
• Presentations
• Sales decks
• Client documents

Support RFP and RFI responses using existing templates and approved materials.

Use:

• Google Slides
• Microsoft PowerPoint
• Canva

Proofread documents for accuracy, formatting, and professionalism before they are shared externally.

Reporting & Pipeline Tracking

Support leadership with accurate sales reporting.

Prepare:

• Weekly sales reports
• Monthly sales reports
• Pipeline updates
• KPI trackers
• Sales dashboards

Track:

• Pipeline activity
• Deal progression
• Conversion metrics
• Sales performance indicators

Ensure reporting remains accurate and up to date.

Communication & Follow-Ups

Draft and coordinate professional sales communications, including:

• Follow-up emails
• Meeting summaries
• Reminders
• Thank-you emails
• Next-step communications

Support inbound lead routing and initial coordination.

Track outstanding follow-ups so opportunities and client requests don’t fall through the cracks.

Cross-Functional Coordination

Work closely with:

• Sales
• Marketing
• Finance
• Operations
• Leadership

Track internal handoffs, responsibilities, and next steps.

Help prevent delays by ensuring teams have the information and documentation required to keep deals moving.

What Makes You a Strong Fit

You:

• Are highly organized and detail-oriented
• Naturally follow up and close operational loops
• Enjoy working with CRMs, calendars, and structured workflows
• Communicate clearly and professionally
• Can manage multiple priorities simultaneously
• Notice missing information and inconsistencies quickly
• Are proactive rather than waiting to be reminded
• Enjoy supporting high-performing sales teams
• Take ownership of accuracy and execution

Required Experience & Skills

• 1–2 years of experience in:
• Sales Support
• Administrative Support
• Sales Operations
• Operations Coordination
• Hands-on experience with at least one CRM, such as:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Strong scheduling and calendar management skills
• Proficiency with:
• Google Workspace
• Microsoft Office
• Strong written English communication
• Excellent organizational skills
• High attention to detail
• Ability to manage multiple tasks and deadlines
• Comfortable working independently in a remote environment
• Availability during U.S. business hours

Nice to Have

Experience with:

• Proposal preparation
• Sales presentations and decks
• SDR / BDR workflows
• Sales pipeline management
• B2B SaaS
• Marketing agencies
• Recruiting
• Professional services

Basic Excel or Google Sheets experience with:

• Pivot tables
• Dashboards
• Trackers
• Sales reports

is also valuable.

What a Typical Day Looks Like

You might:

• Review and update CRM records
• Check active opportunities for missing information
• Schedule sales calls and demos
• Coordinate calendars across different time zones
• Prepare a proposal or presentation for an upcoming meeting
• Send follow-up emails and reminders
• Update pipeline trackers and …